Final preparation for Suicide Survivors Day prog

Organizing an International Survivors of Suicide Day Conference Site Final Details Dear Organizers, Believe it or not, ten years ago, in 2001, there were just 3 International Survivors of Suicide Day conference sites. Thanks to all of you, this year survivors in 300 cities in 19 countries will join together for this day of healing along with thousands more online. Thank you for making this happen. Please read over the following information so you’ll be ready next Saturday, and let us know if you have any questions or concerns. We’re here to help. What to do leading up to November 19th: 1. EXTREMELY IMPORTANT If you do not receive the DVD by the end of the business day tomorrow, Friday Nov. 11th, email survivingsuicideloss@afsp.org right away with your current mailing address so we can resend it immediately. Test the DVD as soon as possible upon receipt, preferably using the same equipment you plan to use on November 19th. 2. TO DO ON SATURDAY, NOVEMBER 19th · Test your DVD and all audio-visual equipment. Don’t forget to arrange for external audio, on the day-of, especially if you are using a laptop to project the DVD onto a screen. Laptops have tiny internal speakers that will not be loud enough. For details, see the Technical Information Sheet. · Set up room(s) – As a final touch, we recommend putting a box of tissues in each room. · Post large, clear signs that say “International Survivors of Suicide Day” outside the building. You may also need additional signs inside the building, especially if you are having sharing sessions, activities, or food in different rooms. · Greet attendees - We highly recommend having at least 1 greeter at the door, plus a greeter who can take down the names of attendees and hand out any name tags or materials you may be providing. · Attendee Evaluations Ask each attendee to fill out an Evaluation Form. 40 of forms were mailed to the primary organizer. If you expect more than 40 attendees, please photocopy more. We read every single evaluation, and take feedback very seriously. Click here to view the evaluation. 3. AFTERWARDS · Attendee Evaluations–Mail forms back to AFSP Survivor Initiatives Dept, 120 Wall Street, 29th Floor, New York, NY 10005. · Let us know how many attendees you had. · Attendee List – Please send a list of all attendees (or copies of local registration forms) with attendee contact information (full name & email at a minimum) so AFSP can share information on future resources and programs. · Organizer Feedback – We will email each organizer a short questionnaire on Monday. Please take a few moments to share your feedback with us so we can continue to improve this program. · Save the Date for Next Year– Saturday, November 17, 2012 · Reserve next year’s location now if it worked well. We are here to help, so please be in touch if you have any questions at all. Thanks, and take good care, Rebecca and Elizabeth Rebecca Thorp, Survivor Initiatives Manager - rthorp@afsp.org or 212-363-3500 x2033. Elizabeth Hish, Survivor Initiatives Assistant – ehish@afsp.org or 212-363-3500 x2035 American Foundation for Suicide Prevention 120 Wall Street, 29th Floor New York, NY 10005 Fax (212) 363-6237 www.afsp.org Reply Forward Rebecca Thorp rthorp@afsp.org